Job title: Project Administrator
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: negotiable
Location: Brisbane, QLD
Job published: 03-05-2024
Job ID: 40555
Contact name: Caitlin Wilcox
Contact email:

Job Description

Are you passionate about the intricate workings of projects? Do you thrive in a dynamic environment where attention to detail and organisational skills are key? We are seeking experienced Project Administrators in Queensland who are looking for temporary and permanent opportunities. 

Key Responsibilities:

  • Support and collaborate with project managers and stakeholders to facilitate smooth project operations
  • Assist in scheduling meetings, minute taking, calendar management, preparing project documentation, and maintaining communication channels to keep all parties informed
  • Manage project documentation both electronically and physically, ensuring easy accessibility and compliance with company standards
  • Assist in monitoring project budgets and expenditures
  • Keep accurate records of and process expenses, invoices, and purchase orders, and reconcile discrepancies as needed
  • Aid in procurement processes by obtaining quotes, issuing purchase orders, and tracking deliveries. Maintain relationships with suppliers and vendors to ensure timely and cost-effective procurement of materials and services
  • Assisting the project manager and team with research and reporting 
  • Provide general administrative support to the team as well as ensure the office is running smoothly


  • At least one year of experience as a Project Administrator or similar role 
  • Experience working within the Construction space or similar industry 
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Proficiency Microsoft Office Suite and experience using project management software
  • Ability to prioritise tasks and work effectively under pressure in a fast-paced environment

What's in it for you:

We want to work to support you in finding your next role. For inquiries about opportunities with Aptus and our clients, please reach out to Caitlin Wilcox on 0410 406 703 or via email at To apply, click the "Apply" button. Rest assured, your application will be handled with strict confidentiality to safeguard your current role. We look forward to hearing from you!